Last Updated: 16 June 2026
1.1 This Agreement is between Aleida Partners Limited, company number 16870447, of 71 – 75 Shelton Street, London WC2H 9JQ (“AP”) and any entity, firm, or corporate body instructing AP or receiving an Introduction (the “Client”).
1.2 These Terms govern all Candidate introductions made by AP and supersede any alternative terms proposed by the Client. AP acts as principal; nothing in these Terms creates a partnership, agency, or employment relationship.
“Candidate” means any individual introduced by AP to the Client, by any medium.
“Associated Entity” means any parent company, subsidiary, affiliate, group company, connected person, or third party to whom the Client directly or indirectly discloses Candidate information.
“Engagement” means the employment, engagement, appointment, or use of a Candidate by the Client or any Associated Entity on any basis whatsoever, whether directly or indirectly, including employment, consultancy, fixed-term contract, contract for services, or any other arrangement.
“Introduction” means the provision by AP of identifying information relating to a Candidate to the Client by any means whatsoever. An Introduction is deemed to occur on transmission, regardless of acknowledgement.
“Introduction Fee” means the fee payable on an Engagement, as calculated under Clause 3.
“Remuneration” means the total gross taxable earnings payable to the Candidate during the first twelve (12) months of the Engagement, including salary, guaranteed and sign-on bonuses, commission at on-target earnings, allowances, and the monetary value of taxable benefits. Part-time roles are calculated on a full-time equivalent basis. In any dispute as to the value of non-cash benefits, AP’s reasonable assessment shall prevail unless the Client provides written evidence within 14 days of invoice.
3.1 An Introduction Fee shall be payable if the Client or any Associated Entity engages a Candidate within eighteen (18) months of the most recent Introduction or related communication from AP.
3.2 The standard Introduction Fee shall be twenty-five percent (25%) of Remuneration, subject to a minimum fee of £10,000 plus VAT where applicable.
3.3 Any discounted fee agreed by AP must be confirmed in writing prior to the Introduction and is conditional upon payment within the period set out in Clause 3.5. Failure to pay on time shall automatically revoke the discount and the standard fee shall become payable without further notice.
3.4 Where the Client does not disclose the Candidate’s Remuneration, AP may calculate the fee using its reasonable assessment of the prevailing market rate for the role, notified at the time of invoicing. Unless written evidence of the actual Remuneration is provided within fourteen (14) days of invoice, AP’s calculation shall be final and binding.
3.5 AP shall raise an invoice upon the Client making or confirming an offer of Engagement to the Candidate in writing. Payment is due within fourteen (14) calendar days of the invoice date without deduction, set-off or counterclaim. Time is of the essence.
3.6 Interest shall accrue on overdue amounts at eight percent (8%) per annum above the Bank of England base rate in accordance with the Late Payment of Commercial Debts (Interest) Act 1998. AP reserves the right to recover all reasonable debt recovery costs.
3.7 AP shall be deemed to be the effective cause of any Engagement occurring within the eighteen (18) month period and the Introduction Fee shall be payable irrespective of whether:
(a) the Candidate subsequently applies directly to the Client;
(b) the Candidate is later introduced by another recruitment business;
(c) the Engagement is for a different role, department or location;
(d) the Engagement is through any intermediary, consultancy arrangement, personal service company or contractor structure; or
(e) the Client claims to have independently identified the Candidate following AP’s Introduction.
4.1 The Client shall be deemed to have accepted AP’s Introduction unless it notifies AP in writing within three (3) Business Days and provides documentary evidence dated prior to AP’s Introduction showing that the Candidate was already known to the Client or had been introduced by another recruitment business for the same vacancy. Failure to provide such evidence constitutes acceptance and the Client remains liable for the Introduction Fee.
4.2 If the Client introduces a Candidate to an Associated Entity and an Engagement results within the period set out in Clause 3.1, the Client shall be jointly and severally liable with that entity for the Introduction Fee as though it had itself engaged the Candidate.
4.3 Candidate information supplied by AP shall remain confidential and shall not be disclosed to any third party without AP’s prior written consent. Where disclosure to a third party results in an Engagement within the period set out in Clause 3.1, the Client shall remain liable for the Introduction Fee as though it had engaged the Candidate itself.
5.1 Subject to Clause 5.2, AP offers the following rebate where an Engagement terminates within twelve (12) weeks of commencement:
| Period | Rebate | Notes |
|---|---|---|
| Weeks 1 to 4 | 100% | Full refund |
| Weeks 5 to 8 | 50% | Half refund |
| Weeks 9 to 12 | 25% | Quarter refund |
| After Week 12 | Nil | No refund payable |
5.2 The rebate is conditional upon: (a) the Introduction Fee having been paid in full within the period set out in Clause 3.5; (b) AP receiving written notification within seven (7) days of termination; (c) the termination not resulting from redundancy, restructuring, merger, acquisition or other business-related changes; (d) the termination not arising from misconduct, fraud or dishonesty by the Candidate known prior to Introduction; and (e) the Candidate not resigning voluntarily.
5.3 Any rebate due shall be paid in cash within thirty (30) days of AP confirming eligibility. No interest accrues on rebates. The rebate constitutes the Client’s sole and exclusive remedy in relation to the termination of an Engagement; no further refund, compensation or damages shall be payable by AP.
6.1 The Client is solely responsible for verifying qualifications, references, employment history, right-to-work status and suitability of any Candidate.
6.2 AP’s total liability arising from these Terms shall not exceed the total Introduction Fees paid by the Client to AP during the twelve (12) months preceding the event giving rise to the claim.
6.3 AP shall not be liable for any indirect or consequential loss, loss of profit, loss of revenue, loss of business or loss of goodwill.
6.4 Nothing in these Terms shall exclude liability for death or personal injury caused by negligence, fraud or any liability which cannot lawfully be excluded.
6.5 Each party shall comply with applicable data protection legislation, including the UK GDPR and Data Protection Act 2018, in relation to personal data processed under these Terms.
7.1 These Terms, together with any written engagement confirmation, constitute the entire agreement between the parties and supersede all prior representations and negotiations. No Client terms apply unless accepted in writing by a director of AP.
7.2 A person who is not a party to these Terms shall have no rights under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of these Terms.
7.3 If any provision of these Terms is held to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.
7.4 These Terms shall be governed by the laws of England and Wales and the parties submit to the exclusive jurisdiction of the courts of England and Wales.
By instructing AP to provide recruitment services, requesting Candidate details, receiving Candidate information without written objection within three (3) Business Days, interviewing a Candidate, arranging an interview, making a written offer to a Candidate, engaging a Candidate, or signing these Terms, the Client agrees to be bound by these Terms.
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